4/30/25 Minutes

SUMMERGATE ASSOCIATION OWNERS’ MEETING

HELD APRIL 30, 2025

AT LANG INSURANCE, ST. CHARLES, MO

BOARD ATTENDEES: Mark Powell, Debbie Venegoni, Doris Eby

Meeting called to order 6:31 p.m.

MEETING MINUTES FROM 4-1-2025 APPROVED BUT WITH THE FOLLOWING CHANGES:

• Changed requested to say grills 10 feet away from building, not deck structures and also change minutes to include new vice president position.

UNFINISHED BUSINESS

ROOFS

• Mark called emergency meeting on 4-13 to discuss the current roof issues.

• He’s had five inspections from different companies done, all saying the roofs were not installed correctly:  Shingles missing, ridge caps coming off, no gutter edge, no starter shingles installed

• Mark discussed roof repair – we need complete roof replacement.  Will start with the two 1500 buildings and go from there.

• Mark has meeting with attorney next week to discuss roof contractor’s breach of contract.  

• Discussion had about suing Money Pit and it could take 3 to 5 years till resolution.

• Mark wants to start on roof repairs now and we’ll have to pay as we go.

GRILLS

• Discussion had about grills – grills need to be removed from decks asap.  Grills need to be 10 feet away from building.

• Discussion had about homeowners having option to have concrete patios poured, where applicable, so they can use their grills on patios instead of decks.

• Discussion had about having community concrete patio poured at corner to the left of units 1348-1354.  

PANEL INSPECTIONS

• If panels have been replaced, need a receipt that has the model number of unit on it or a picture of the panel with model number.

• Mark has Trinity coming between May 2nd thru 5th to inspect all units wanting inspection. Residents choosing to have old panel inspected were asked to sign a sign-up sheet for inspector to come look at their panel.  

NEW BUSINESS

ELECTIONS

• Mark voted in as president, Tina elected vice president (new position), Brooke elected treasurer over Debbie Venegoni, Doris voted in as secretary.

• Discussion had making sure the newly-elected officers were all in good standing with the Association and only 1 officer per household.   All 4 officers are in good standing.

• Discussion had that 4 officers elected, only 3 officers get to vote.

• Mark proposed having Brooke removed as newly-elected treasurer due to him suing the contractor and there being a conflict of interest with Brooke being acquaintance of roof contractor Money Pit.  A lot of discussion had on this issue.  It was decided to have Mark talk to attorney and go with his/her advice if it creates a conflict of interest.  

• Discussion had about, going forward, ballots to have numbered ballots with names and addresses on them.

• Quiana addressed the room about in running a good business, you need to work together to solve problems and issues, being mindful of treating people fairly, taking an approach to being helpful rather than accusatory and offering to help and advise a person in their role, offering better approaches to accomplishing tasks than being negative, dismissive or accusatory.   Talked about the importance of residents being and acting neighborly.

• Lots of discussion had about (because of dues increase) possibly only having 3 officers instead of 4 and/or possibly having the officers pay a certain amount each month instead of them getting their full dues amount paid each month to help with saving money.

• Discussion had about having 2 homeowners each year acting as board managers and for having 2 different board managers each year.

UNFINISHED BUSINESS

• Mark going to be introducing a new website for the Association in next few days or so.

• 1300 building, discussion had about the erosion and drainage issue.   County recommends rain garden, bring in dirt and planting.  Discussion 1301 front porch needs to be replaced, in really bad shape.

• Talked about proposed new association fee increase, $300 for garages, $275 for non-garages.  A lot of discussion had about this, many felt okay with the increase, many also felt were too high.  We are going to discuss this further at next meeting.

•  Officers going to meet before next HO meeting to discuss bylaws and have them typed up to present to the homeowners.

• Next HO meeting to be Wednesday, June 11, 2025, hopefully at Lang Insurance.

POND

• The Pond drainage/pipe issue is County problem, not Association’s.

• Dustin Kem, homeowner, cleaned pond drain from a pool floatie.

Motion to adjourn meeting made at 8:29 p.m.  Motion seconded by several.

Respectfully submitted,

Doris Eby, Secretary